Most people dread following up. It feels awkward or pushy.
Yet when it doesn’t happen, projects stall and you’re left waiting.
In today’s distraction-filled workplaces (crowded inboxes, endless to-do lists, and constant multitasking), following up is integral.
When done well, it builds trust, momentum, and credibility.
Use these five practical tips to write a follow-up that gets results, without sounding pushy.
1. Follow up early
Supportive: “Due in one week.”
Stressful: “Due in one hour.”
Early check-ins show care and give people time to respond. If you’ve already followed up once, add context or call instead of emailing again.
2. Be clear and specific
Skip vague lines like “Just checking in…”
Instead, remind them what you’re following up on and why it matters.
Example:
“A friendly nudge, [this piece] is due [Friday], and your input is essential for the [board pack]. I know you’ve got a lot on. Let me know if a quick chat would help.”
3. Tailor to the person
Some people prefer email. Others respond better to a text or a chat. Choose what fits their communication style and your relationship.
Conversation creates space to understand context and unblock issues faster.
4. Use GenAI to help
Try this prompt:
Write a short, professional follow-up email to [NAME].
The purpose is to remind them about [DELIVERABLE].
Meeting this deadline is important because [REASON].
Keep the tone respectful, collaborative, and supportive (not pushy). Mention why the deliverable matters for our shared outcome. Include a clear request for reply and a subject line. Use [Australian English]. Keep it under 150 words.
5. Remember the benefits
We often avoid things because we underestimate the upside. Follow-up isn’t pestering — it’s partnership and respect. It shows reliability, builds momentum, and keeps good work from getting lost in the noise.
So, who do you need to follow up with this week?
Pick up the phone or write the message now — short, clear, kind.
All my best,
Wendy
